Norton City Schools: 4128 S Cleveland Massillon Road, Norton, OH 44203  |  Phone: (330) 825-0863  |  Fax: (330) 825-0929
Attendance Hotline: (330) 706-2760

Norton City Schools

P.A.C.

P.A.C.

Norton Primary Parent Advisory Committee

City of Norton, Summit County, Ohio

By-Laws-Revised, October, 2003

ARTICLE I – NAME

The name of this Association is Norton Primary Parent Advisory Committee

Which uses the acronym P.A.C.

ARTICLE II – Goals

Section 1. To promote the welfare of children and youth in the home, school

and community.

Section 2. To develop cooperation between educators and parents.

Section 3. To acquaint the general public with the needs and aims of

education.

ARTICLE III – Membership

Section 1. The Association shall conduct an annual enrollment of members

between September 1st and September 30th. However, persons may

be admitted to membership at any time thereafter during the school

year.

1(a). “Member” shall be defined as any person, teacher or employee of

this school having a direct relationship to a child in Norton

Primary School.

Section 2. Only members in good standing and whose current dues are paid,

shall be eligible to vote in the business meetings of this

Association or serve in any of its’ elective or appointed positions.

ARTICLES IV – Dues

Section 1. Each member of the Association shall pay annual dues of $1.00.

Section 2. All dues collected will go directly to literacy enrichment materials

at Norton Primary.

Section 3. The fiscal year shall be July 1st to June 30th.

ARTICLE V – Officers and Elections

Section 1. The officers of the Association shall be President or Co-Presidents,

Vice-President, Secretary and Treasurer. Current elected officers

shall comprise the “Executive Board”.

1(a). The offices of President or Co-Presidents, Vice-President,

Secretary and Treasurer shall be elected by a majority vote of the

general membership in attendance at the meeting month prior to

May.

1(b). Officers shall be installed preceding the adjournment of the May

meeting of the Association and shall assume official duties

following the last day of the present school year. A term shall be

one year.

1(c). A board meeting shall be held in June to serve as a transitional

board.

1(d). A person shall not be eligible to serve more than two consecutive

terms in the same office, nor accept nomination for more than one

office simultaneously. A person who has served more than half a

term shall be credited with having served a full term.

Section 2. The Executive Board shall appoint a chairperson for the

nominating committee by March 1st. The nominating chairperson

shall be responsible for securing a committee of five members in

good standing from the general membership of the Association.

This committee will solicit possible Board candidates from the

entire membership.

2(a). The nominating committee shall interview all candidates and select

at least one nominee for each elected office before presenting a

slate of officers to the Executive Board prior to the general election

meeting in April. At the April election meeting, additional

nominations may be made from the floor.

2(b). A candidate must be an active P.A.C. committee member and have

served as a committee chairperson in the past three years to be

eligible for nomination.

2(c). A vacancy in any elective position shall be filled for the remaining

term by appointment of the Executive Board. The vacancy shall be

filled by the next meeting after the vacancy occurs.

ARTICLE VI – Duties of the Executive Board

Section 1. The general duties of the Executive Board shall be to transact

necessary business of the Association. Resolutions must be

submitted to and approved by the Executive Board prior to vote by

the general membership present.

1(a). The Executive Board shall approve the plans of work of all

“Special Committees” and report on its work and present proposals

to the Association at the regular meetings.

1(b). The Executive Board shall approve the budget and present it to the

Association for approval at the first meeting of the school year.

1(c). This Board shall approve routine bills within the limits of the

budget and expenditures under $100.00. Amounts in excess of

$100.00 shall require approval of the Association.

1(d). All officers shall perform the duties outlined in these By-Laws and

deliver to their Successors, all official material at the close of the

school year.

Section 2. The President or Co-Presidents shall preside at all meetings of the

Association and direct the work of the Association. The President

or Co-Presidents shall be an ex-officio member of all committees

except the audit committee and the nominating committee, unless

it is their last term. The President or Co-Presidents shall perform

such other duties as may be prescribed in these By-laws or

assigned to him/her by the Association. The President or Co-

Presidents shall co-sign the checks of the Association greater than

$100.00. The President or Co-Presidents shall vote only in the

event of a tie.

Section 3. The Vice-President shall preside in the absence of the President or

Co-Presidents and shall serve as an aid to the President or Co-

Presidents.

3(a). Procedures – The Vice-President shall be responsible for

monitoring the Association meetings to insure procedure is

followed in accordance with these Association By-Laws and

Robert’s Rules of Orders. The Vice-President shall be responsible

for reviewing the Association By-Laws as deemed necessary by

the Executive Board or in a time period not to exceed five years.

3(b). Publicity – The Vice-President shall prepare publicity items

worthy for press, radio and television and shall give notice to the

press of meetings and special events. The Vice-President shall

inform the Association members of upcoming meetings and shall

be responsible for posters needed for the purpose of advertising

association events.

Section 4. The Secretary shall record the minutes of all meetings of the

Association and shall perform such other duties as may be

delegated to him/her. The Secretary shall see that all officers and

chairpersons are provided with copies of the By-Laws and current

budget. He/she shall see that all officers have a copy of minutes

for review prior to the monthly meeting.

Section 5. The Treasurer shall receive all monies of the Association; shall

keep an accurate record of receipts and disbursements; and shall

pay out funds as approved by the Executive Board and authorized

by the Association. All requests for funds not included in the

budget must be submitted on a PAC request form and filled out

completely before disbursement of monies can be made. The

President or Co-Presidents shall co-sign all checks of the

Association greater than $100.00. The Treasurer shall be bonded

during the term of office at the expense of the Association.

5(a). All invoices/expenses are to be turned in to the Treasurer by June

30th so that the books may be closed for auditing. The Treasurer’s

accounts shall be examined annually by the Auditing Committee.

Books should be audited and turned over to the new Treasurer no

later than July 31st.

5(b). The Treasurer shall prepare a monthly Account Balance Statement

which line itemizes all account beginning balances; monthly

receipts; monthly expenditures; and ending balances. The

Treasurer shall see that all officers have a copy of the monthly

statement for review prior to the monthly Association meeting. A

copy of each statement will be submitted as part of monthly

minutes.

ARTICLE VII – Meetings

Section 1. Regular meetings of this Association shall be held on the first

Thursday of each month.

Section 2. Special meetings of the Association may be called by the

Executive Board with five days written notice having been given to

the membership.

Section 3. Those members in attendance shall constitute a quorum for the

transactions of business in any meeting of this Association.

ARTICLE VIII– Fundraising Committees

Section 1. The Executive Board shall appoint the chairpersons of the

Fundraising Committees. The Chairperson of Fundraising

Committees shall present plans of work for approval to the

Executive Board prior to any action or distribution of any

materials. A person shall not be eligible to serve more than two

consecutive terms as the same committee chairperson. However, if

there is no one interested in the position at the end of those two

years, they can continue on as committee chair. A representative

of each Fundraising Committee is required to attend the monthly

meetings. If they are unable to attend the meeting, a written report

must be submitted to the President or Co-President prior to the

monthly meeting for report to the Association.

Section 2. Fundraising Committees of this Association shall be as follows:

Membership, Budget Fundraiser, Label Collection, Community

Cash Backs, Market Day, School Store, Book Fair, Popcorn and

Auction.

2(a). Membership – The membership committee shall be responsible

for coordinating the Associations membership drive between

September 1st and September 30th. Membership drive duties shall

consist of selection and promotion of a theme, distribution of

membership applications and the recording of all membership

names and totals. All records will be forwarded to the President or

Co-Presidents upon completion of the membership drive. All

proceeds from the Membership drive will go directly to the

school’s literacy program.

2(b). Budget Fundraiser – The Budget Fundraising committee shall

implement plans for raising funds for the Association to meet the

annual budget. It shall be responsible for giving the Treasurer

reports of all projects and funds raised. The Association shall not

sponsor more than four fundraisers a year. The budget fundraiser

will be held in the fall in order to meet the present year’s budget.

Records of all sales will be reported to the President or Co-

Presidents upon completion of this fundraiser. All proceeds will

go directly to the general operating fund.

2(c). Label Collection – Committee representatives will collect the

various labels from each classroom on a monthly basis. Labels

should be collected and counted before the last day of each month.

Record of monthly collections will be reported to the President or

Co-Presidents upon completion each month. Current Sub-Chairs

are Big “G” and Campbell Labels. All proceeds will go directly to

the general operating fund.

2(d). Community Cash Backs – Committee representatives will collect

the various receipts from each classroom on a monthly basis.

Receipts should be collected and counted before the last day of

each month. Record of monthly collections will be reported to the

President or Co-Presidents upon completion each month. Current

Sub-Chairs are Giant Eagle, Acme, Target and K-Mart. All

proceeds will go directly to the general operating fund.

2(e). Market Day – The Market Day committee will be responsible for

organizing the Market Day sales, obtaining volunteers to run the

sales, calling people to remind them of the sale, and all publication

regarding Market Day. Record of monthly sales will be reported to

the President or Co-Presidents upon completion of each monthly

sale. All proceeds will go directly to the general operating fund.

2(f). School Store – Committee representatives will stock and operate

the school store each Wednesday during all lunch periods.

Maximum and minimum stock will be maintained. Cash deposits

will be submitted to the treasurer weekly. Profits will be reported

at the monthly meetings. All proceeds will go directly to the

general operating fund.

2(g). Book Fair – This committee will schedule volunteers to operate

the annual Scholastic Book Fair. All proceeds will go directly to

the school’s literacy program.

2(h). Auction – The Association will support an annual Auction to raise

funds for major purchases for the school outside the annual

operating budget of the Association. The Auction committee will

develop a theme and make all arrangements for a successful event

with all proceeds going directly to a capital expenditure(s) for the

school to be determined before the event.

2(i). Popcorn – This committee will schedule volunteers to make and

distribute popcorn for sale to student every Friday. Cash deposits

will be submitted to the treasurer weekly. Profits will be reported

at the monthly meetings. All proceeds will go directly to the

general operating fund.

ARTICLE IX – Activity Committees

Section 1. The Executive Board shall appoint the chairpersons of the Activity

Committees. A representative of each Activity Committee is

required to attend the monthly meeting prior to and after their

event. If they are unable to attend a meeting, a written report must

be submitted to the President or Co-Presidents prior to the meeting.

Activity Committees are school support functions. These are not

operated for fundraising purposes. However, any unused funds or

proceeds from these functions will go directly to the general

operating fund.

Section 2. Activity Committees of this Association shall be as follows: Room

Parents, Birthday Club, Carnival, Santa Shop, Special Person(s)

Day and Crayon Words.

2(a). Room Parents – The room parent committee shall consist of two

co-chairpersons. This committee shall be responsible for

coordinating and planning classroom parties. This committee shall

recruit volunteers as Room Parents to assist in the above parties

and coordinate volunteers and organize the various classroom

events.

2(b). Birthday Club –

2(c). Carnival –

2(d). Santa Shop –

2(e). Special Person(s) Day –

2(f). Crayon Words -

ARTICLE X – Special Committees

Section 1. The Executive Board shall appoint the chairpersons of the Special

Committees. A representative of each Special Committee is

required to attend the monthly meeting prior to and after their

event. If they are unable to attend a meeting, a written report must

be submitted to the President or Co-Presidents prior to the meeting.

Section 2. Special Committees shall include the following: Scholarship,

Kindergarten Registration, School Board Representative and

Audit.

2(a). Scholarship – The Association shall provide for a donation for two

scholarship funds. The Scholarship Committee shall interview the

scholarship applicants and make their recommendation to the

Executive Board for approval.

2(b). Kindergarten Registration – This chairperson will prepare a list of

volunteers to work during the week of kindergarten registration in

the spring. Volunteers will assist parents and students through the

registration and testing process.

2(c). School Board Representative – This chairperson shall be

responsible for attending regular school board meetings of the

Norton City Schools and for reporting items and information to the

executive committee and the general membership when necessary

each month.

2(d). Audit – The Audit committee shall consist of a minimum of three

people who will audit the records of the Treasurer at the end of the

fiscal year, whenever a vacancy occurs in the office of the

Treasurer, or when the Executive Board deems it necessary. These

records shall then be returned to the Treasurer. The Treasurer and

President or Co-Presidents will not sit on this committee.

2(e). Historian – This committee is responsible for recording events via

pictures to preserve the memories, hard work, and dedication put

forth by this organization.

ARTICLE XI – Disbursement of Funds

Section 1. After payment of annual expenses, funds raised throughout the

year shall be distributed in accordance with the goals of the

Association at the end of each year. A minimum of 20% of the

current year’s budget shall be kept on account. Money raised for

any major association project may be held over in addition to the

yearly minimum.

Section 2. The Executive Board shall accept, review and recommend

applications for the disbursement of funds.

Section 3. No part of the Association net earnings shall inure to the benefit

Of private shareholders or individuals and it shall not as a

substantial part of Association activities, attempt to influence

legislation (unless it elects to come under the provisions allowing

certain lobbying expenditures) or participate to any extent in a

political campaign for or against any candidate for public office.

ARTICLE XII – Dissolution of the Association

In the event of the dissolution of the Association, its’ assets shall

be distributed for one or more of the exempt purposes specified in

the section 501 (c) (3) of the Internal Revenue code of 1954 as

from time to time amended.

ARTICLE XIII – Amendments

Section 1. These By-Laws may be amended at any regular meeting of the

Association by a two-thirds vote of the members present and

voting, provided, that notice of the proposed amendment shall have

been given at the previous meeting.

Section 2. A committee under the direction of the Vice-President may be

appointed to submit a revised set of By-Laws as a substitute for

existing By-Laws only by a majority vote of those present at a

meeting of the Association or by a two-thirds vote of the Executive

Board. The requirements for adoption of a revised set of By-Laws

shall be the same as in the case of an amendment.

Section 3. Any member may propose an amendment to the By-Laws,

provided that, the proposal is in writing and presented to the Vice-

President for consideration.

SPECIAL FUNDING

1. Awards Day - The Association will provide certificates for student

achievements at the end of the year ceremony. This is a budget item.

2. Field Day – The Association will provide Field Day ribbons for students

at the end of the year Field Day event. This is a budget item.

3. Field Trips – The Association will pay up to $5.00 per child and 2 adults

per classroom for every classroom to take one field trip per year. This is a

budget item.

4. Mother’s Day Gifts – The Association will pay up to $4.90 for each

Kindergarten child to give a Mother’s Day gift to their parent. This is a

budget item.

5. Paired/Shared Reading – The Association will donate reward items to all

children who have successfully completed the paired reading program at

kindergarten and first grade levels. This is a budget item.

6. Right to Read – The Association will donate

7. Staff Appreciation – A committee will be formed to provide lunches for

all school staff on day per month. Luncheon items will be provided by

parent volunteers with a small amount budgeted each month for the entrée.

This is a budget item.

8. Teachers/Secretaries/Staff – The Association will provide $75.00 for

each classroom teacher to purchase classroom items for this year’s

students. This includes the Preschool and MH teachers. An amount of

$45.00 each will be issued to Music, Art, Physical Education, Title I and

school Tutor. An amount of $45.00 will also be issued for the school

Secretary. This is a budge item.

9. Roller Skating – – The Association will fund the annual roller skating

session of the physical education department. All classrooms, except

preschool and MH will participate. This is a budget item.

10. The Association can make other suggestions as the need arises and a vote

may be taken.